What is a Privacy Notice ?
A privacy notice helps your doctor’s surgery tell you how it uses information it has about you, like your name, address, date of birth and all of the notes the doctor or nurse makes about you in your healthcare record.
Why do We Need One ?
Your doctor’s surgery needs a privacy notice to make sure it meets the legal requirements which are written in a new document called the General Data Protection Regulation (or GDPR for short).
What is the GDPR ?
The GDPR is a document that helps your doctor’s surgery keep the information about you secure. It was introduced on the 25th May 2018 and makes sure that your doctor, nurse and any other staff at the practice follow the rules and keep your information safe.
How do You know About Your Privacy Notice ?
At your surgery we have posters in our waiting room and leaflets to give to children and adults and we also have lots of information about privacy on our website telling you how we use the information we have about you.
What Information do We Collect About You ?
Don’t worry; we only collect the information we need to help us keep you healthy such as your name, address, information about your parents or guardians, records of appointments, visits, telephone calls, your health record, treatment and medicines, test results, X-rays and any other information to enable us to care for you.
How do We Use Your Information ?
Your information is taken to help us provide your care. But we might need to share this information with other medical teams such as hospitals, if you need to been seen by a special doctor or sent for an X-ray. Your doctor’s surgery may be asked to help with exciting medical research but don’t worry, we will always ask you or your parents or adults with parental responsibility if it’s okay to share your information.
How do We Keep Your Information Private ?
Well, your doctor’s surgery knows that it is very important to protect the information we have about you. We make sure we follow the rules that are written in the GDPR and other important rule books.
What if I’ve Got a Long Term Medical Problem ?
If you have a long-term medical problem then we know it is important to make sure your information is shared with other healthcare workers to help them help you making sure you get the care you need when you need it!
Don’t want to share ?
All of our patients, no matter what their age, can say that they don’t want to share their information. If you’re under 16 this may be something which your parents or adults with parental responsibility will have to decide. They can get more information from a member of staff at the surgery who can also explain what this means to you.
How do I Access my Records ?
Remember we told you about the GDPR? Well, if you want to see what is written about you, you have a right to access the information we hold about you but you will need to complete a Subject Access Request (SAR). Your parents or adults with parental responsibility will do this on your behalf if you’re under 16. But if you are over 12 you may be classed as being competent and you may be able to do this yourself.
What do I do if I Have Questions ?
If you have any questions ask a member of the surgery team or your parents or adults with parental responsibility. You can:
1. Write to the surgery at the address on the front of this leaflet (GP practices are data controllers for
the data they hold about their patients).
2. Ask to speak to the Practice Manager Catherine Redford , or Assistant Practice Manager – Caroline Jolliffe
What to do if Your not Happy About How we Manage Your Information
We really want to make sure you’re happy but we understand that sometimes things can go wrong. If you or your parents or adults with parental responsibility are unhappy with any part of our data-processing methods you can complain. For more information visit htpps://ico.org.uk and select ‘Raising a concern’.
We always make sure the information we give you is up to date. Any updates will be published on our website.